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Wondering today about making up some kind of whiteboard/pin board thing so I can see at a glance what instruments are in the shop and what stage they're at. Anyone do anything like this?

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Hi Keith,

Days and weeks across the top, jobs down the side, white board marker color to indicate job status as the job moves along the day axis. Finish/drop dead date on the board  to show the degree of  panic needed on any given day.  Job number on the board linked to the worksheet/invoice book/computer spreadsheet  which contains all the hardcopy info about the customer contact, job, spares required, details etc.  Main rule for us is to keep it simple and easy to maintain.  

Hardest thing is to allocate available hours - a guestimate of how long a job will take and how many hours you will have available on any given work week.   This will allow you to tell a customer when his job will start and finish.  This is a black art, work it all out to the hour and then add a week and 50% to the initial quote (just kiddin, sort of).  

We have a commercial mag strip board with removable/sliding day panels and all sorts of whizz bang stuff - I personally would not spend this money again as a white board and some pinstripe tape and whiteboard markers costs nothing in comparison.  If you get a magnetic white board you can also stick notes to it or make up magnetic tags out of the mag tape they make fridge magnets out of.  

If you don't have or need computer support or records  just image the board each week with your phone camera or shop camera.     

Regards, Rusty.

 

Thanks, Rusty. That gives me some ideas. I hate the panic first thing when I think: hold on, have a forgotten a guitar? I never have, but I have to go through the book to double check.

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